Mission Statement:

To serve internal and external stakeholders with the highest professionalism, ethics, transparency, and technology. We aim to procure quality goods and services at the most competitive prices for taxpayers.

Overview

The Purchasing Division is responsible for overseeing the purchases of goods and services, ensuring City employees and vendors adhere to the purchasing policy, and training vendors on how to submit quotes, bids, and proposals. We invite all businesses to participate in the City’s purchasing process. 

Formal vs. Informal Purchases

Formal – Typically is greater than $50,000 in value. The City uses DemandStar as its only platform to advertise, receive bids, award vendors, and complete the contracting process to ensure transparency and accountability. As we become aware of changes to the status of a solicitation, we will immediately update DemandStar.  Common procurement methods include Invitations to Bid, Sole Source, and Requests for Proposals or Qualifications.

Informal – Purchasing threshold is below $50,000. According to the City’s purchasing policy, departments must submit at least three quotes to purchase goods and services. The City uses DemandStar to advertise and receive quotes, award vendors, and complete the contracting process.

The City of Haines City uses DemandStar to post both formal and informal solicitations for goods and services, which enables vendors to view opportunities to do business with the City.

Bid Listings

Access Current bidding opportunities with the City of Haines City.

Vendor Registration to be Notified of Bidding Opportunities

Follow the instructions below to register for DemandStar:

• Visit DemandStar Registration
• Enter your company name and email address, then select "Create your DemandStar account."
• Follow the prompts to choose "City of Haines City" as your free agency and complete your registration. 

Need help downloading a bid or registering? Call 866-273-1863 or email DemandStar Support.

Vendor Training

Are you interested in doing business with the City of Haines City?

Would you like to sit with purchasing who can answer questions regarding current bid and quote opportunities? 

The Purchasing Division now offers all interested vendors a free "How to do Business with Haines City" training session. This training explains the bidding process from start to finish and is offered on the second Wednesday of each month.

Training classes are held in the Haines City, City Commission Chambers at 620 E Main Street, Haines City, FL, 33844

• All classes begin promptly at 11:30 AM
• Class size is limited 

 To reserve your seat, register below. 

One-on-One Training (By Appointment Only)

Can't attend the monthly training? Do you need the training to be offered in Spanish?

The Purchasing Division will accept appointments with interested vendors who need the “How to Do Business with Haines City” presentation one-on-one.

Please call (863) 421-5576 to schedule an appointment. 

Please call early to schedule the next available appointment.