Public Records Policy
What is a Public Record?
The State of Florida adopted Chapter 119 of the Florida Statutes or the “Public Records Law” in 1909. Florida’s public records law, listed in Chapter 119 of the Florida Statutes, defines public records as:
“All documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software or other material, regardless of physical form, or characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.”
Requests and Fulfillment
Access to Public Records
Some public records are already provided for the public on the Haines City website and are immediately available for viewing and downloading. For example, you can obtain copies of the following records online:
Other records are not as readily available and will have to be located, reviewed for exempt or confidential information, and redacted if necessary. As such, the time to fulfill a public records request will vary depending upon the particular record or records requested and the volume of the request.
The City Clerk’s Office and the City of Haines City is committed to fulfilling your request as quickly and efficiently as is reasonably possible.
Fees for copies of records are provided in s. 119.07(4), Florida Statutes, the general fee provision for copies of public records. Fees for those records generally are 15 cents per page for paper copies. Some requests, however, may be subject to a statutorily-authorized special service charge for extensive use of information technology resources or personnel services or both. Service charges are determined by the lowest paid employee assigned to assist in filling the public records request.
Any applicable charges will be invoiced and any charges must be paid prior to delivery of copies.
Making a Public Record Request
You can make your public record request in a variety of ways:
By E-Mail to: LBourgeois@hainescity.com
By Mail or in Person:
City Clerk’s Office
City of Haines City
620 E. Main Street
Haines City, FL 33844
By Telephone: 863-421-9921
By Fax: 863-421-3626