PUBLIC RECORDS

PUBLIC NOTICE

The Custodian of Public Records for the City of Haines City is the City Clerk. The City Clerk’s office is the location where the City’s public records are routinely created, sent, received, maintained and requested.

The location and contact information is:

City Hall

620 East Main Street

Haines City, FL 33844

(863) 421-9921

El Custodio de Registros Públicos para la ciudad de Haines City es el Secretario de la Ciudad. La localidad de la oficina del Secretario de la Ciudad es el lugar donde los Registros Públicos de la Ciudad habitualmente se crean, envían, reciben, preserban y se solicitan.

La dirección e información de contacto son:

City Hall

(“Ayuntamiento”)

620 East Main Street

Haines City, FL 33844

(863) 421-9921

Public Records Policy

Public Records Policy

What is a Public Record?

The State of Florida adopted Chapter 119 of the Florida Statutes or the “Public Records Law” in 1909. Florida’s public records law, listed in Chapter 119 of the Florida Statutes, defines public records as:

“All documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software or other material, regardless of physical form, or characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.”


Requests and Fulfillment

Public records held by the City of Haines City are available upon request for inspection or copying pursuant to Chapter 119, Florida Statutes, and Article I, Section 24 of the State Constitution.


Access to Public Records

Some public records are already provided for the public on the Haines City website and are immediately available for viewing and downloading. For example, you can obtain copies of the following records online:

To access archived information please visit the public records portal or contact the City Clerk’s Office.

Other records are not as readily available and will have to be located, reviewed for exempt or confidential information, and redacted if necessary. As such, the time to fulfill a public records request will vary depending upon the particular record or records requested and the volume of the request.

The City Clerk’s Office and the City of Haines City is committed to fulfilling your request as quickly and efficiently as is reasonably possible.


Cost

Fees for copies of records are provided in s. 119.07(4), Florida Statutes, the general fee provision for copies of public records. Fees for those records generally are 15 cents per page for paper copies. Some requests, however, may be subject to a statutorily-authorized special service charge for extensive use of information technology resources or personnel services or both. Service charges are determined by the lowest paid employee assigned to assist in filling the public records request.

Any applicable charges will be invoiced and any charges must be paid prior to delivery of copies.


Making a Public Record Request

You can make your public record request in a variety of ways:

By E-Mail to: LBourgeois@hainescity.com

By Mail or in Person:

City Clerk’s Office
City of Haines City
620 E. Main Street
Haines City, FL 33844

By Telephone: 863-421-9921

By Fax: 863-421-3626

 

Public record requests do not have to be in writing and may be anonymous.